March 21, 2008
To: Clerical Classification Incumbents
From: Craig Uchida, Human Resource Manager
Department of Personnel Services
Subject: CLERICAL CLASSIFICATION STUDY
The County of Sacramento will be undergoing a large-scale clerical classification study to review approximately 2,048 represented and unrepresented clerical positions within our organization. The primary purpose of this study will be to review the duties and responsibilities for appropriate position classification and update the respective class specification.
In a 2006 Letter of Understanding between the County of Sacramento and the United Public Employees, Local #1, Office-Technical Unit, it was agreed upon that the County would contract with an outside organization to conduct a classification study of 11 clerical classes that are used County-wide:
Office Assistant (Level I/II) Secretary
Senior Office Assistant Claims Assistance Clerk
Office Specialist (Level I/II) Veterans Claims Representative
Senior Office Specialist Data Entry Operator
Account Clerk (Level I/II) Senior Data Entry Operator
Account Clerk III
On March 18, 2008 the County awarded the contract to Cooperative Personnel Services (CPS), and per the labor agreement, a final report is expected from the contractor by December 2008.
To facilitate study communications, CPS and the County have arranged for several clerical employee orientation meetings to be held on Monday and Tuesday, March 31st and April 1st. The orientations meetings will be held at the Scottish Rite Center, located at 6151 H Street, Sacramento, 95819. The orientation meeting will be two hours in length, occurring on both days beginning at 8:00 a.m., 10:30 a.m. and 2:00 p.m. The purpose of the meeting is to provide all clerical employees with an opportunity to meet the CPS project team, to obtain and receive direction on how to complete the Positions Descriptions Questionnaire (PDQ), and to receive information on study goals, timelines and processes.
In addition, please extend an invitation to your immediate supervisor to attend as well, so they can have an understanding of the process.
We ask that all clerical employees and their supervisors attend an orientation meeting. Please work with your supervisor to schedule time to attend and participate in discussions. We look forward to working with you to ensure that this project is a success and appreciate your continued participation.
Should you need any further information on the meeting times and location, please contact your departmental human resource representative that has notified you of the classification study orientation meetings.
Cc: David Devine, Director of Personnel Services
Steve Keil, Director of Labor Relations
Annette Kelly, Personnel Services Division Chief
